Family History ACT

The Heraldry & Genealogy Society of Canberra Inc.


About the Collection

The HAGSOC Library is a non-lending collection managed by volunteer members, for the use of members in their research and study of family history, genealogy, heraldry and allied subjects. The collection contains published materials in the form of books, periodicals, microform, DVDs, CD-ROMs, some subscription electronic databases and a small collection of primary records (personal papers, manuscripts and archives). Non-members can access the collection for a daily, weekly or monthly fee.

Arrangement of the collection

Most of the collection is arranged first by geographical areas, then into 8 main classes of information. These main classes are further sub-divided to enable material on a subject to be located together. Some groups of resources require specific storage or treatment and are thus referred to as Special Collections and are assigned the letter Y.

The numbers created are called call numbers and provide the key to the location of items within the HAGSOC Library.

Geographic area

These can be countries or regions each denoted by a letter. These may be further subdivided and denoted by a combination of letters of the alphabet.

A     Australia
 AAAustralian Capital Territory
 ANNew South Wales
 ANtNorthern Territory
 ASSouth Australia
 AWWestern Australia
K New Zealand
L International
M Great Britain
N England - Subdivided by pre 1974 counties
P Scotland – Subdivided by pre 1974 counties
Q Wales – Subdivided by pre 1974 counties
R Ireland – Subdivided by provinces
S Europe – Subdivided by Countries
T Canada – Subdivided by provinces
UUnited States of America – Subdivided by states
VAsia – Subdivided by regions
W Africa – Subdivided by regions
XLatin America and Caribbean – Subdivided by regions

Main Classes

These are used to divide the resources within each geographic area into the following broad subject areas:

1     Heraldry
2Genealogy (general material)
3Biographical collections
4Family histories, individual biog* - Only used at Country or region level
5Information sources, vital records and guides to these records
6History (national, state etc)
7History, local * - Only used for Australian local areas
8Generalities (Journals, atlases etc)

Further sub-divisions within each main class enables material on a topic to be located together. Each item is then assigned a running number to make the call number unique.

Special Collections

Y2    Microfiche
Y3 Microfilm
Y4 Primary Collections (Archives & personal papers/manuscripts)
Y5 Finding Aids to particular resources in the HAGSOC Library
Y6Microfilm from LDS on permanent loan
Y7Microfiche from LDS on permanent loan